WORLD AWARDS CATEGORY

The participating countries can be represented by corporate, governmental or non-profit organisations and their PMOs can support the Enterprise, a Business Unit, a Department, a Program or a Project.

PMOs from the same global organisation may represent different countries in the competition since they have their offices located in the countries to which they represent.

Recipients of the World PMO of the Year Award are not eligible to participate in the PMO Global Awards for two years after being awarded.

PMO Global Alliance affiliation is not required for nominees.

Current volunteers members of the PMO Global Alliance Board and Global Directors are not eligible for any award as well as current PMO Global Alliance staff, contractors, and consultants.

Current members of the PMO Global Awards Board and Committees are not eligible for any award.

Up to 64 countries will be represented in the World Awards category, each country is represented by a single organisation.

The 64 countries that will compete in the World Awards category are grouped in four regions (Africa, Asia-Pacific, Europe and the Americas).

It is expected that the 16 largest economy countries in each region can be represented at the PMO World Awards category, however, if the Organising Committee hasn’t received an Entry for a pre-selected country in 20 days after the opening of the Entry Stage, the Organising Committee may replace the country by a new one from the same region, which was not included in the first list of pre-selected 16 regional largest economies.

The organisation that will represent each country will be appointed as follows:

1. FIRST PRIORITY – If the organisation has been awarded “PMO of the Year” in a regional or global award (recognized by PMO Global Alliance), it would be automatically appointed to represent its country in the PMO Global Awards. If that organisation waives its right to participate or if there isn’t a local “PMO of the Year Award” recipient, the country’s representative will be defined as described next.
2. SECOND PRIORITY – In countries where there isn’t a local “PMO of the Year Award” recipient as stated above, members of the PMO Global Awards Board and Committees will recommend organisations to be invited to represent their countries in the competition. The first recommended organisation of each country to submit the Entry Package will be appointed as the representative of that country.
3. THIRD PRIORITY – Entries will also be open to any other organisation interested in participating in the competition. If more than one organisation from the same country submits an Entry Package by the deadline, the Judging Committee members that represent that country will be responsible for appointing which organisation will represent their country, based on the potential of each entry.

All PMOs competing in the World Awards category will automatically be also entered in the Industry Awards category, as long as their industries are among those considered in the category. However, PMOs of the category World Awards that are the winners of their respective regions (qualifying that way for the World Final) will no longer be eligible for the Industry Awards category.

All organizations that were not selected to represent their countries in the World Awards will be automatically entered in the Industry Awards category, as long as their industries are among those considered in the category.

The PMOs will face each other in a contest model inspired by the Football World Cup, where only one organisation represents each country.

The contest is organised in two stages: Group Stage and Knockout Stage.

In the Group Stage, countries in each group will face each other (pairwise comparison) in three rounds of evaluation. At this stage, competitors earn three points for each win and one point for each draw. The two countries in each group that get the most points will qualify for the Knockout Stage.

If there is a tie in one of the groups, the definition of the winner will be given by the results of confrontation between them. If the tie remains, a new judge will be assigned to evaluate them comparatively until a winner can be defined.

In each round of the Knockout Stage, the countries will face each other and the winners will follow to the next rounds.

The Quarter-Finals will appoint the Regional Finalists (Africa, Americas, Asia-Pacific, and Europe Finalists), which will be announced on July 23rd, 2020.

The Winners of the four Regional Awards will be announced on September 30th, 2020, at the Awards Gala Ceremony in London. They will become the finalists of the World PMO of the Year Award, which Winner will be also announced at the end of the Awards Gala Ceremony.

The evaluation process is exclusively online. Judges will watch the video presentations and supporting documentation provided by each company to select the best PMOs, considering the established criteria.

The evaluations are always comparative between two PMOs, this is what we call a “match”. A set of judges is assigned to each match. Depending on the round, the number of judges assigned to each match can be different.

Considering the weight of each criterion, the evaluation of the judge will give the victory to one of the two PMOs. It is possible to have a tie in the evaluation of a single judge.

The results of the judges assigned to the match are consolidated and the winner of the match is appointed. If there is a tie in the consolidation of the judges’ results, a new judge will be assigned until the winner can be defined.

The Judges’ evaluations must be as objective as possible and will be performed based on criteria, supporting the identification of which PMOs are delivering an exceptional service to their organizations.

Judging Committee Members allocation will be defined by drawing. To avoid any conflict of interest, judges cannot evaluate nominees from the countries they are representing or from their countries of birth.

The evaluation process is strictly technical and there is no political or any other non-technical aspect that may influence or change the evaluation results. The Judging Committee decisions are final and cannot be disputed by the competitors.

The evaluation process and its scores are proprietary to PMO Global Alliance and will not be disclosed to anyone, except to the Auditing Committee, composed of Judging Committee Members from the same home countries of the finalists that will be able to verify all the detailed information of the final evaluations, ensuring the reliability of the evaluation process.

See the following example to understand how the winners of each match are defined in the World category:

MATCH: ABC Company (COUNTRY A) X KJM Corporation (COUNTRY B)

All applications and documents must be completed in the English language (Business English) since they will be evaluated by an international Judging Committee who may not be familiar with acronyms and terms from your organisation, industry or country.

All submissions are made at the expense of the applicants.

The organisation’s Lead Nominator must obtain all permissions of use from his/her organisation.

Participants grant PMO Global Alliance the non-exclusive right to use any submitted copyrighted materials for any business-related purpose, including press releases, and other marketing and promotional materials, including but not limited to video presentations.

The participation of a representative of all finalists in the Awards Gala Ceremony and Future PMO Conference in London is mandatory and made at the expense of the finalists.

PMO Global Alliance will not reimburse any expense for assembling the Nomination Package, for any materials that may need to be created, or for any expense related to the Awards Gala Ceremony or Future PMO Conference.

PMO Global Alliance reserves the right within its sole discretion, and at any time up to the time of the presentation of the award, to determine that a participant is or has become ineligible for the award.

PMO Global Alliance reserves the right to accept or reject Entry Packages and Nomination Packages; make or cancel an award, or change deadlines as circumstances dictate, always aiming to promote the PMO Global Awards quality and benefit the PMO global community.

PMO Global Alliance reserves the right to rescind an award if it is discovered that any information submitted as false or misleading.

Participants, finalists, and winners will be publicized through PMO Global Alliance (and its partners) communication channels and external media. Participants may also coordinate additional publicity with PMO Global Alliance.

STEP 1 – SUBMITING YOUR ENTRY PACKAGE

Submitting the Entry Package is the first step to participate in the PMO Global Awards.

The Entry Package consists of a simple form, which will collect some basic nominee information necessary for the Organizing Committee to verify the eligibility of your Entry.

By submitting the Entry Package you confirm that you have read, understood and agreed to all PMO Global Awards rules and procedures.

All Entry Packages submissions will be accepted until the deadline set for each category.

Within five days after submitting your Entry Package you will receive a message from the Organising Committee notifying if it has been accepted, which means your Entry will proceed to the Nominating Stage. Feel free to share the good news on your social media and professional social network profiles.

The acceptance message will inform your deadline to submit the Nomination Package, the next step in your journey.

If there is any pending information or your Entry Package is not accepted because it does not meet the eligibility criteria of the category, a message will be also sent to you within five days after the Entry Package submission.

Please submit your Entry Package by clicking the button at the top of this page.

STEP 2 – SUBMITTING THE NOMINATION PACKAGE

After the Entry Package approval, the next step is preparing and submitting the Nomination Package, which consists of a video presentation, in the English Language, covering the mandatory topics described in the Video Specification Guidelines (please see Guidelines side menu).

IMPORTANT: Video presentations shorter than 25 minutes or longer than 45 minutes will not be accepted and the nominee will be disqualified.

The video presentation can be a PowerPoint style presentation with the presenter’s voice recorder or any other format.

The video presentation recording process is the responsibility of the Lead Nominator. The PMO Global Awards team will not provide any technical support in recording the video presentation. It will be up to the Lead Nominator to find the best way to prepare the video presentation that must be submitted in the required format.

It is important to highlight that the video presentations of all nominees will be made available to our global community on different channels since this is one of the main ways to share experience and knowledge, the true spirit of this initiative.

Share in the video presentation only information that can be fully disclosed, duly authorised by individuals or organizations whenever necessary.

We remind you that you will also have access to the video presentations of other competitors at the end of the competition, thus allowing you to learn about the good practices from other nominees.

By submitting the Nomination Package you confirm that you have obtained any necessary authorisation from individuals or organisations to comply with the PMO Global Awards rules and procedures.

The deadline to submit your Nomination Package will be informed in the Entry Stage acceptance message, as well as the instructions on how the submission should be made.

Within ten days after submitting your Nomination Package you will receive a message from the Organising Committee notifying if it has been accepted, which means your Nomination is confirmed and it will proceed to the Evaluation Stage.

If there is any pending information or your Nomination Package is not accepted because it does not meet the guidelines of the category, a message will be also sent to you within five days after the Nomination Package submission.

STEP 3 – MONITORING YOUR COMPETITION PERFORMANCE

You will not be required to take any action during the Evaluation Stage.

The results of each round of evaluation will be disclosed on the website within three working days of the completion date of each round and you will be notified by email message.

STEP 4 – ATTENDING THE AWARDS CEREMONY IN LONDON

If you are one of the finalists of your category, it is mandatory to a representative of your organisation to attend the Awards Gala Ceremony on September 30th, 2020 in London.

All finalists and winners will be honored and recognized with appropriate trophies at the ceremony.

VIDEO SPECIFICATION GUIDELINES

The video presentation composes the Nomination Package and it will be used by the Judges to understand, clarify and enhance the necessary points for the evaluation.

Video presentations of less than 25 minutes or longer than 45 minutes will not be accepted.

It is not mandatory for the presenter to be the Lead Nominator, being allowed the narration of a third person.

There is no specific template for the presentation but it must use a sans-serif font, with a minimum size of 14-pt.

The video presentation content must be in the English language.

The following six topics must be covered in the video presentation as follows:

0 – COVER: Please include the Organisation’s name, City, Country, and Lead Nominator’s name

1 – PMO’S JOURNEY: Tell about the PMO’s journey, analysing its strategy, consistency, adaptability, leadership, and the path that made the PMO become what it is today.

2 – CLIENT SERVICE: Present the set of services/functions the PMO provides to its clients and stakeholders, how appropriate they are for the presented scenario, and how that mix of services can address the organisation’s results expectations.

3 – BEST PRACTICES: Tell how the PMO is delivering its services/functions, the methods and techniques that are provided, their alignment with best practices, and how the PMO continually improves its services.

4 – INNOVATION: Present how the PMO used innovation to deal with challenges encountered throughout its journey, and what innovations were delivered to the organisation, generating effective results.

5 – COMMUNITY: Tell how the PMO actively works to create an engaged project management community within the organisation, evolving the organisational culture, and encouraging people to share experiences and lessons learned.

6 – VALUE GENERATION: Present the benefits and results delivered by the PMO to its customers, stakeholders, and the organisation. Tell how the organisational culture and maturity evolved. Finally, explain how the PMO encourages the engagement of the organisation’s senior management and improve the sponsorship level.